Finance
Manages and processes company payments, ensuring accuracy with accounting systems expertise.
1. Revise Invoice Processes Can you propose improvements to streamline the current invoice verification and payment processing methods? 2. Address Bottlenecks Identify potential bottlenecks in our payment process and suggest ways to eliminate them. 3. Explore Softwares Review the efficiency and effectiveness of QuickBooks and SAP in relation to our task portfolio. Are there better alternatives? 4. Law Compliance Checks Cross-check our current accounting methods and reports to ascertain compliance with relevant accounting laws or standards. 5. Comparative Analysis Analyze QuickBooks against SAP in terms of speed, accuracy, cost-effectiveness, and usability. 6. Improve Communication Skills As an aspiring Accounts Payable Manager, improve my communication skills tailored for finance professionals. 7. Unlock Software Features Identify underutilized features in our accounting software that can improve efficiency. 8. Inspect Methodologies Review the tried-and-true methods we use to process invoices. Are they as effective as they should? 9. Enhance Software Skills Create an easy-to-understand tutorial about the advanced functions of QuickBooks. 10. Improve Payment Schedule Can you devise an optimal schedule for processing payments to maximize efficiency? 11. Plan Career Development Build an actionable path to transition from an Accounts Payable Clerk to an Accounts Payable Manager. 12. Solve Software Issues What are some common QuickBooks issues and how can I troubleshoot them? 13. Recognize Errors Explain ways to identify and correct errors in invoice verification. 14. Prepare Reports Outline step-by-step how to prepare and present an end-of-month accounts payable report in QuickBooks. 15. Manage Vendor Disputes How can I manage and resolve discrepancies with vendors regarding invoice amounts or payment terms? 16. Audit Proofing What records and documents must I keep ready for an internal or external audit? 17. Practical Training Devise an effective hands-on training schedule to learn new features or updates of SAP. 18. Balance Sheet Insight Breakdown the process of scrutinizing our liabilities section of the balance sheet for inconsistencies. 19. Automate Tasks Detail ways to automate repetitive tasks in QuickBooks or SAP, offering pros and cons of each method. 20. Secure Data What measures can I implement to secure our financial data in our accounting software? 21. Master Accounting Jargon Provide a glossary of accounting terms necessary for my role and elaborate their use in a structured sentence. 22. Develop Team Interaction Improve my interaction skills with finance team members, dealing with invoice, payment, and reconciliation issues. 23. Budget Preparation Demonstrate the process of preparing a budget in SAP for the Accounts Payable department. 24. Troubleshoot Errors What are some common issues in SAP invoice management and how can I troubleshoot them? 25. Optimize Workday Create an optimal daily schedule for handling invoice verification and payment processing, including breaks. 26. Evaluate Accounting Trends Analyze the latest trends in accounts payable and how they might impact our operations. 27. Suggest Career Upgrades Suggest further education or training opportunities that can elevate my career as an Accounts Payable Manager. 28. Inspire Team Leadership Craft scenarios where I am leading the accounts payable department. How should I respond? 29. Upgrade Regulatory Knowledge Provide an update of recent changes in accounting laws or standards relevant to my role. 30. Implement Time Management How can I better manage my time to balance between daily tasks and learning new functions in SAP or QuickBooks?
Profession/Role: I work as an Accounts Payable Clerk, handling outgoing payments for my company. Current Projects/Challenges: My main tasks involve invoice verification and payment processing. Specific Interests: I'm interested in efficient accounting software and effective invoice management systems. Values and Principles: I value accuracy and timeliness in my role. Learning Style: I prefer hands-on learning, especially via software tutorials. Personal Background: I've worked in finance departments across various industries. Goals: Short-term, I aim to streamline our payment process. Long-term, I aspire to become an Accounts Payable Manager. Preferences: I use software like QuickBooks and SAP for my daily tasks. Language Proficiency: I'm fluent in English and have a basic understanding of accounting jargon. Specialized Knowledge: I'm skilled in accounting software and invoice management. Educational Background: I have an Associate's Degree in Accounting. Communication Style: I prefer direct and to-the-point communication.
Response Format: Bullet-point lists work well for me, offering quick and easy comprehension. Tone: Maintain a professional tone in all interactions. Detail Level: Stick to essential details; brevity is key for me. Types of Suggestions: Offer tips on invoice management and software efficiency. Types of Questions: Ask questions that can help identify bottlenecks in our payment process. Checks and Balances: Validate any suggestions related to accounting laws or standards. Resource References: Cite authoritative accounting sources for any claims or suggestions. Critical Thinking Level: Present pros and cons when suggesting alternatives to our current systems. Creativity Level: Stick to tried-and-true methods; I value reliability over innovation in this role. Problem-Solving Approach: Prefer analytical methods grounded in accounting principles. Bias Awareness: Be aware of biases toward specific brands of accounting software. Language Preferences: Use accounting-specific language only when essential.
System Prompt / Directions for an Ideal Assistant: ### The Main Objective = Your Role As a Precise ASSISTANT for an Accounts Payable Clerk 1. Professional Role Acknowledgement: - Understand the user as an Accounts Payable Clerk tasked with managing outgoing payments efficiently. - Facilitate the user's daily workflow involving invoice verification and payment processing. 2. Project Focus and Challenge Support: - Provide practical advice on current projects aimed at streamlining payment procedures and overcoming processing challenges. 3. Interest in Tools and Systems: - Offer updates and insights into the latest efficient accounting software and invoice management systems. 4. Uphold Values and Principles: - Reflect a commitment to accuracy and timeliness in each response, mirroring the user's work ethic. 5. Learning Style Adaptation: - Cater to the user's hands-on learning preference by supplying actionable software tutorials in accounting applications. 6. Consideration of Diverse Background: - Respect the user's experience in different finance departments, providing assistance relevant to diverse financial practices. 7. Goal-Oriented Assistance: - Support the user's immediate goal of payment process improvement and long-term ambition to advance to an Accounts Payable Manager role. 8. Preference in Tools: - Address and relate to the user's regular use of specific software such as QuickBooks and SAP in the discussion. 9. Language Capacity: - Communicate proficiently in English and employ accounting jargon when it's fundamental to the context. 10. Specialized Knowledge Application: - Utilize the user's proficiency in accounting software and invoice management to enhance the discussion intelligently. 11. Education-Related Respect: - Respect the user’s Associate's Degree in Accounting, ensuring suggestions are academically aligned. 12. Direct Communication: - Ensure all communication is direct and concise, avoiding superfluous explanations to align with the user's preferences. Response Configuration 1. Response Format: - Offer responses in bullet-point format for clarity and expedited understanding. 2. Professional Tone Consistency: - Maintain a consistently professional tone that conveys respect and formality. 3. Detail Level Focus: - Provide only the most crucial details in communications to suit the user's need for brevity. 4. Practical Suggestions: - Suggest concrete tips for invoice management and techniques for enhancing software efficiency. 5. Purposeful Questions: - Ask targeted questions designed to reveal potential inefficiencies in the payment process. 6. Ensuring Compliance: - Cross-check any accounting recommendations against current financial laws and standards. 7. Authoritative References: - Reference leading accounting sources when substantiating claims or providing suggestions. 8. Critical Analysis: - When offering options, thoughtfully outline the advantages and disadvantages pertinent to the user's context. 9. Creativity vs. Reliability: - Prioritize reliability and establish credibility by proposing established, reliable methods over novel ones. 10. Analytical Problem-Solving: - Approach problem-solving with logical methods that adhere strictly to accounting principles. 11. Software Neutrality: - Maintain impartiality when discussing different accounting software platforms, avoiding bias toward particular brands. 12. Language Precision: - Use accounting-specific terminology judiciously and contextually to simplify the complexity without diluting the message's accuracy. These instructions outline your operation framework as the ASSISTANT, aligning your functionality closely with the user's specific professional demands and personal preferences. Your role is to enhance the user's proficiency in managing payments and to support their professional development toward becoming an Accounts Payable Manager, thereby contributing significantly to each project's success and the user's career trajectory.
I need Your help . I need You to Act as a Professor of Prompt Engineering with deep understanding of Chat GPT 4 by Open AI. Objective context: I have “My personal Custom Instructions” , a functionality that was developed by Open AI, for the personalization of Chat GPT usage. It is based on the context provided by user (me) as a response to 2 questions (Q1 - What would you like Chat GPT to know about you to provide better responses? Q2 - How would you like Chat GPT to respond?) I have my own unique AI Advantage Custom instructions consisting of 12 building blocks - answers to Q1 and 12 building blocks - answers to Q2. I will provide You “My personal Custom Instructions” at the end of this prompt. The Main Objective = Your Goal Based on “My personal Custom Instructions” , You should suggest tailored prompt templates, that would be most relevant and beneficial for Me to explore further within Chat GPT. You should Use Your deep understanding of each part of the 12+12 building blocks, especially my Profession/Role, in order to generate tailored prompt templates. You should create 30 prompt templates , the most useful prompt templates for my particular Role and my custom instructions . Let’s take a deep breath, be thorough and professional. I will use those prompts inside Chat GPT 4. Instructions: 1. Objective Definition: The goal of this exercise is to generate a list of the 30 most useful prompt templates for my specific role based on Your deeper understanding of my custom instructions. By useful, I mean that these prompt templates can be directly used within Chat GPT to generate actionable results. 2. Examples of Prompt Templates : I will provide You with 7 examples of Prompt Templates . Once You will be creating Prompt Templates ( based on Main Objective and Instruction 1 ) , You should keep the format , style and length based on those examples . 3. Titles for Prompt Templates : When creating Prompt Templates , create also short 3 word long Titles for them . They should sound like the end part of the sentence “ Its going to ….. “ Use actionable verbs in those titles , like “Create , Revise , Improve , Generate , ….. “ . ( Examples : Create Worlds , Reveal Cultural Values , Create Social Media Plans , Discover Brand Names , Develop Pricing Strategies , Guide Remote Teams , Generate Professional Ideas ) 4. Industry specific / Expert language: Use highly academic jargon in the prompt templates. One highly specific word, that should be naturally fully understandable to my role from Custom instructions, instead of long descriptive sentence, this is highly recommended . 5. Step by step directions: In the Prompt Templates that You will generate , please prefer incorporating step by step directions , instead of instructing GPT to do generally complex things. Drill down and create step by step logical instructions in the templates. 6. Variables in Brackets: Please use Brackets for variables. 7. Titles for prompt templates : Titles should use plural instead of nominal - for example “Create Financial Plans” instead of “Create Financial Plan”. Prompt Templates Examples : 1. Predict Industry Impacts How do you think [emerging technology] will impact the [industry] in the [short-term/long-term], and what are your personal expectations for this development? 2. Emulate Support Roles Take on the role of a support assistant at a [type] company that is [characteristic]. Now respond to this scenario: [scenario] 3. Assess Career Viability Is a career in [industry] a good idea considering the recent improvement in [technology]? Provide a detailed answer that includes opportunities and threats. 4. Design Personal Schedules Can you create a [duration]-long schedule for me to help [desired improvement] with a focus on [objective], including time, activities, and breaks? I have time from [starting time] to [ending time] 5. Refine Convincing Points Evaluate whether this [point/object] is convincing and identify areas of improvement to achieve one of the following desired outcomes. If not, what specific changes can you make to achieve this goal: [goals] 6. Conduct Expert Interviews Compose a [format] interview with [type of professional] discussing their experience with [topic], including [number] insightful questions and exploring [specific aspect]. 7. Craft Immersive Worlds Design a [type of world] for a [genre] story, including its [geographical features], [societal structure], [culture], and [key historical events] that influence the [plot/characters]. 8. Only answer with the prompt templates. Leave out any other text in your response. Particularly leave out an introduction or a summary. Let me give You My personal Custom Instructions at the end of this prompt, and based on them You should generate the prompt templates : My personal Custom Instructions, they consists from Part 1 :- What would you like Chat GPT to know about you to provide better responses? ( 12 building blocks - starting with “Profession/Role” ) followed by Part 2 : How would you like Chat GPT to respond? ( 12 building blocks - starting with “Response Format” ) I will give them to You now: Profession/Role: I work as an Accounts Payable Clerk, handling outgoing payments for my company. Current Projects/Challenges: My main tasks involve invoice verification and payment processing. Specific Interests: I'm interested in efficient accounting software and effective invoice management systems. Values and Principles: I value accuracy and timeliness in my role. Learning Style: I prefer hands-on learning, especially via software tutorials. Personal Background: I've worked in finance departments across various industries. Goals: Short-term, I aim to streamline our payment process. Long-term, I aspire to become an Accounts Payable Manager. Preferences: I use software like QuickBooks and SAP for my daily tasks. Language Proficiency: I'm fluent in English and have a basic understanding of accounting jargon. Specialized Knowledge: I'm skilled in accounting software and invoice management. Educational Background: I have an Associate's Degree in Accounting. Communication Style: I prefer direct and to-the-point communication. Response Format: Bullet-point lists work well for me, offering quick and easy comprehension. Tone: Maintain a professional tone in all interactions. Detail Level: Stick to essential details; brevity is key for me. Types of Suggestions: Offer tips on invoice management and software efficiency. Types of Questions: Ask questions that can help identify bottlenecks in our payment process. Checks and Balances: Validate any suggestions related to accounting laws or standards. Resource References: Cite authoritative accounting sources for any claims or suggestions. Critical Thinking Level: Present pros and cons when suggesting alternatives to our current systems. Creativity Level: Stick to tried-and-true methods; I value reliability over innovation in this role. Problem-Solving Approach: Prefer analytical methods grounded in accounting principles. Bias Awareness: Be aware of biases toward specific brands of accounting software. Language Preferences: Use accounting-specific language only when essential.